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What you'll do
Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world.

Learn more: https://cms.cern/

Your responsibilities
Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations.

Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies.

Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types.

Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information.

Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures.

Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities.

Organise, schedule and coordinate meetings, events and related administrative activities.

Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration.

Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations.

Act as a back-up to the supervisor during period of absence.

Your profile
Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.

Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and high-quality service delivery.

Experience managing processes related to special contributions, events, and operational activities while maintaining accurate information flow.

Excellent communication, organisational and collaborating skills to support international and multicultural scientific communities.

Demonstrates a proactive mindset, a commitment to continuous learning and professional growth, and the ability to deliver high-quality work in dynamic and demanding environments.

Demonstrated experience in an administrative/financial service in an international environment.

Bachelor's Degree or equivalent relevant experience in the field of of Finance and Procurement, Business Administration or a related field.

Your skills
Accounting control and analysis.

Financial reporting and analysis.

Use of office software packages: MS Office and MS Excel; Power Bi is a plus.

Customer service: : experience with coordinating meetings and events, a strong plus.

Use of and web content management system such as WordPress or similar, is an advantage.

Implementation of administrative processes and procedures.

Adapts quickly and resourcefully to shifting priorities and requirements.

Works conscientiously and reliably; delivers on promises.

Has a structured and organised approach towards work; is able to set priorities and plan tasks with results in mind.

Anticipates obstacles; assesses alternative solutions in order to have a fall-back plan.

Ensures that information, procedures and decisions are appropriately documented.

Spoken and written both English and French.

Employment conditions
A valid driving licence.
Work during nights, Sundays and official holidays, when required by the needs of the Organization.