Aurora is looking for an

Office Manager

to join our Stockholm office

About the role

Aurora's international presence is growing at a rapid pace! We are looking for a proactive and detail-oriented Office Manager who is looking for a role that is highly visible and critical to the growth of our Stockholm office.

Your primary function as Office Manager will be to oversee all internal operations of the Stockholm office.
You will manage all aspects of building & facilities, business operations and internal events and will partner with the global People & Culture, Finance, IT, Legal and Commercial teams as required to successfully implement local policies and procedures.

The successful candidate will be a proven manager and business operator but will also have experience of managing change, dealing with ambiguity and implementing new solutions.

With a proven track record of operational excellence, you will have the gravitas, skills and executive presence to drive best practice, consistency, and high levels of performance across the business.

Key responsibilities

• Day-to-day running of the local office, including ordering office & kitchen supplies, handling, all office correspondence, processing supplier invoices and welcoming visitors
• Manage all aspects of building & facilities, including proactive maintenance, infrastructure planning, health and safety, physical security, vendor relationships, and facility enhancements
• Management of the local non-pay budget for office activities, providing regular management reports and raising office related purchase requests
• Assist with central processes as required by and in partnership with other internal departments, in particular tasks requiring local 'on-the-ground' presence (e.g., setting up IT equipment, office tours and inductions for new joiners, organising Group Meetings)
• Define, understand and educate the Stockholm office on correct practices for operational tasks and processes, working with the BIO Manager, EMEA and central teams where appropriate (e.g., expense policy, booking travel, meeting room use)
• Triage and refer queries to relevant core departments (including People & Culture, Finance, IT, Legal and Commercial) for specialist attention and resolution when necessary
• Swedish company governance, including ensuring compliance with all company and client statutory, privacy and security protocols and obligations, liaising with the internal legal team and professional advisers as needed
• Identify, build and maintain working relationships with local professional advisers as required.
  Ad hoc support to all areas of the business as needed

What we are looking for

Required attributes:

• Operational experience including but not limited to areas of HR, finance, legal, and business administration, ideally within a fast-growing international consultancy or professional services business
• Team player with strong interpersonal skills, positive attitude and the ability to build effective relationships at all levels
• Excellent coordination, time management and organisational skills; excellent communication skills (articulate, confident and adaptable to different audiences); strong attention to detail
• A proactive self-starter, comfortable using their initiative and working autonomously, able to identify and resolve issues to support all areas of the business
• Evidence of having a passion for working with people and working beyond the confines of the job description
• Very good knowledge (C1 level) of both Swedish and English is essential
• Excellent knowledge of Microsoft office suite

Desirable attributes:

• Advanced Excel knowledge
• Good knowledge of Swedish employment law and payroll processes
• Good knowledge of local accountancy and financial processes
• Experience of working with an ERP system

What we offer

• A fun, informal, collaborative and international work culture
• A competitive salary package
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry
• Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects

At Aurora we will consider all requests for flexible working.
For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times.
Please talk to us during the interview about the flexibility we could offer and we will be happy to explore the best available option for you.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

The successful candidate would start as soon as possible.
The team will review applications as they are received.
Salary will be competitive with experience.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

About us

From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 600 of the world's most influential energy sector participants, including utilities, investors, and governments.

While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.

We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities.
With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.